Active Duty Service Members Information

All prospective TA students must first speak with their unit Education Service Officer (ESO), a military counselor, or visit their local installation Education Center regarding your desire to use Federal Tuition Assistance. Service members must coordinate with ESO’s and receive approval from commanders before they begin using Federal Tuition Assistance.

1. After obtaining the proper approval, visit the TA portal for your respective branch and create an account.
   • Army
   • Navy
   • Air Force
   • Marines
   • Coast Guard
2. Register for your classes.
3. Log into your branch portal account and request tuition assistance for each of your classes. You’ll need to have your billing statement and your class schedule in digital form to upload onto the portal if/when prompted.
4. Revisit the portal routinely in the days and weeks following your request. Once your request is approved, you will receive a TA authorization statement.
5. Email your TA authorization statement to the Business Services Office at [email protected]. The Business Services Office will apply the corresponding amount to your billing statement.

Tuition Assistance is limited and may not cover your entire tuition bill. You will need to make payment arrangements or work with the Financial Aid Office to pay the portion of your bill not covered by Tuition Assistance by the payment deadline in order to avoid schedule cancelation for non payment.

If you are currently serving in the National Guard or Reserves you may be eligible for for CH1606 MGIB for Guard and Reserves. This benefit pays you a monthly stipend while you are enrolled in school. This benefit does NOT pay for your tuition. You may not use both Federal Tuition Assistance and CH1606 benefits to cover the same courses. You are welcome to be on a payment plan or apply for Financial Aid to assist with covering your tuition.

You can apply to use CH1606 MGIB for Guard/Reserves online at va.gov. Once you have applied for benefits, please go to the Veterans Resource Center website to complete an Inprocessing Checklist to be certified for benefits.

Rate tables for the CH1606 benefit can be found here.

Withdrawing from a course(s) may require an adjustment of TA funds on the student’s tuition bill in accordance with the tuition refund policies set by Texas Education Code Section 54.006 for all colleges and by ACC Administrative Rule 7.07.002.

Depending on when a class is dropped, a 100%, 70%, 25%, or 0% refund of the tuition and fees for the class will be issued. Only classes dropped prior to the first class day receive a 100% refund. For exact semester dates assigned to these percentages, click here.

In accordance with Texas Education Code 54.006(f) if a student withdraws from ACC because the student is called to active military service, the institution, at the student’s option, shall refund the tuition and fees paid by the student for the semester in which the student withdraws.

Tuition and fees paid directly to the institution by DoD shall be refunded back to DoD rather than directly to the student.

Credit for military training and service is evaluated during your first semester, but is awarded after one course is completed at ACC. You may only receive up to 30 credits for military training and service in combination with other non-institutional coursework. More information can be found in the ACC Catalog. ACC uses the American Council on Education (ACE) reference guide to award credit for military training and courses only. ACC’s instructional programs have the final authority on awarding credit. Following ACE recommendations, ACC does not award credit for Vocational Certificate category courses.

Students will order their Air Force transcripts from the Community College of the Air Force and their Army, Coast Guard, Marines and Navy transcripts from the Joint Services Transcript System.

ACC’s full transfer credit policy can be found on our website.

ACC is an Open Admissions institution and former or stop-out students are not required to re-apply for admission to the college. Special consideration and assistance will be taken for service member and reservist re-enrollment at ACC if they are temporarily unable to attend class or have to suspend their studies due to service requirements.

Bold type identifies the Week Course (withdraw submitted) and 60% completion point.

• 5-week Course Withdraw submitted
  • Day 1-7 100% return
  • Day 8 77% return
  • Day 9 74% return
  • Day 10 71% return
  • Day 11 69% return
  • Day 12 66% return
  • Day 13 63% return
  • Day 14 60% return
  • Day 15 57% return
  • Day 16 54% return
  • Day 17 51% return
  • Day 18 49% return
  • Day 19 46% return
  • Day 20 43% return
  • Day 21 40% return (60% of course is completed)
  • Day 22 0% return
    Note: The educational institution’s week of instruction is counted as 7 days.
• 16-week Course Withdraw submitted
  • Before or during weeks 1-2 100% return
  • During weeks 3-4 75% return
  • During weeks 5-8 50% return
  • During weeks 9 40% return (60% of course is completed)
  • During weeks 10-16 0% return
• 15-week Course Withdraw submitted
  • Before or during weeks 1-2 100% return
  • During weeks 3-4 90% return
  • During weeks 5-6 75% return
  • During weeks 7-8 50% return
  • During weeks 9 40% return (60% of course is completed)
  • During weeks 10-15 0% return
• 14-week Course Withdraw submitted, the 60% of course is completed at 8.4 weeks
• 12-week Course Withdraw submitted, the 60% of course completed at 7.2 weeks
• 10-week Course Withdraw submitted, the 60% of course completed at 6 weeks
• 9-week Course Withdraw submitted, the 60% of course completed at 5.4 weeks
• 8-week Course Withdraw submitted
  • Before or during week 1 100% return
  • During week 2 75% return
  • During weeks 3-4 50% return
  • During week 5 40% return (60% of course is completed)
  • During weeks 6-8 0% return
• 8-week Online classes
  • 100% of Tuition Assistance (TA) received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.
  • 75% of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the second week of classes.
  • 50% of TA received will be returned if the student withdraws after the second week of classes, but before the end of the fourth week of classes.
  • 25% of TA received will be returned if the student withdraws after the fourth week of classes, but before the end of the sixth week of classes. (60% of course is completed)
  • No TA received will be returned if the student withdraws after the sixth week of classes.