Course Withdrawal & Repayment

If you withdraw from all your classes or you fail to earn passing grades during a semester, then you may be required to repay some of your financial aid. Repayment is determined by the type of financial aid you received.

Federally-Funded Financial Aid Programs

(Pell Grant, FSEOG Grant, and Direct Student and Parent Loans)

• Two types of withdrawals
  • Official withdrawal is when you drop all your classes during a semester.
    • The date you drop your classes is your official withdrawal date.
    • The official withdrawal date is used to determine if you need to repay financial aid.
  • Unofficial withdrawal can happen when you don’t earn at least one passing grade during a semester.
    • Unless you engage in academic activity beyond the 60% point of the semester, then you may be required to repay some of your aid. 
    • If your last date of academic activity cannot be determined, then your withdrawal date will be considered to be the mid-point of the semester.
    • At ACC, unsatisfactory grades are F, U, I, IP, NP, and W.
• Federal aid repayment calculation
  • You did not begin attendance:  If your withdrawal occurs before the first day of classes or you never begin attending your classes, then you must repay all of your federal financial aid.
  • You did begin attendance:  If your withdrawal occurs on or after the first day of classes, then we will use a federal formula, called Return to Title IV,  to determine the amount of federal aid that you must repay.

State-Funded Financial Aid Programs

(TEOG Grant, TPEG Grant, CAL Loan, FORWARD Loan, and State-Funded Scholarships)

• One type of withdrawal
  • Official withdrawal is when you drop all your classes during a semester.
    • The date you drop your classes is your official withdrawal date.
    • The official withdrawal date is used to determine if you need to repay financial aid.

• State aid repayment calculation
  • You did not begin attendance:  If your withdrawal occurs before the first day of classes or you never begin attending your classes, then you must repay all of your state financial aid including any state-funded loans.

• You did begin attendance:  If your withdrawal occurs on or after the first day of classes, then we will use a formula prescribed by the State of Texas to determine the amount of state aid that you must repay.
  • Grants will be reduced by the same percentage as the tuition refund percentage for which you are eligible.
  • Loans will be reduced to the amount that fits within your corrected cost of attendance figures as determined by your withdrawal date.

Aid Repayment Schedule for Federal and State Aid Programs

• Within 30 days after it has been determined that you withdrew, you will receive communication letting you know whether or not you need to repay aid.
• Within 45 days after it has been determined that you withdrew, you must repay to ACC any aid funds that you were overpaid.
• If you do owe a repayment of financial aid, you must repay the funds in full before you may register again at ACC.